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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas safety certificates for landlords help landlords comply with the law and protect their tenants' lives. These certificates help to reduce the risk of carbon dioxide poisoning by identifying any faulty equipment, flues or pipework that needs to be fixed. These checks are usually done by an Gas Safe engineer and can be completed quickly. Digital tools that are integrated into job management software make it easy to manage. Requirements Landlords are required to provide gas safety certificates for gas safety. They also have to ensure that their tenants can access a qualified engineer to conduct a check. how to get gas safety certificate can be achieved by including a clause in your tenancy agreement that states that the property is accessible to Gas Safety checks. It will also make it clear to the tenant that if they refuse access, the landlord will take the appropriate steps to enforce the regulations. Landlords need to ensure that their properties are equipped with a valid CP12 certification, which is valid for a period of 12 months. Renewals should be scheduled on the same date as the expiration date of the previous certificate to avoid wasting time when the two certificates cross. A recent amendment to the legislation has given landlords more flexibility in the time they conduct their inspections, however it's important to keep in mind that this does not mean that landlords are able to reduce the length of their annual inspections. It is crucial to remember that only engineers who are registered with Gas Safe Register are legally authorized to work with gas pipes, appliances and flues. A landlord who hires an engineer that is not registered may be charged with an offense that is considered criminal. If a tenant does not allow access for the annual Gas Safety Check the landlord should send them a letter in a clear and concise way, stating the reason for their refusal and what they will do with the inspection. If the landlord fails to receive an answer, they can take further action, such as a Section 21 Notice or applying to court for an Injunction. It is also a good idea to install inspection hatches inside the property so that the engineer can examine for gas leaks and ensure that the appliance shut-off valve works. Tenant's responsibilities If you lease out your apartment in New York City, it's your responsibility to ensure that the gas lines safe. You could cause your tenants to suffer injuries if fail to do so. To ensure the safety of your tenants it is recommended that you conduct a NYC apartment gas inspection completed by a certified gas engineer. It is also important to ensure that your tenants have the ability to easily access the gas supply. If you're not sure about your obligations, consult an New York Apartment Fire Injury Lawyer immediately. It's important that you give your tenants the gas safety certificate of the landlord at the start of their tenancy, or as shortly after the inspection as is possible. It should be prominently displayed in the building. If you are the landlord of an apartment with shared appliances, you might want to divide the appliances and flues into separate sections to ensure that each part receives its own safety check. You may occasionally encounter tenants who aren't willing to let the engineer to conduct the safety checks. The reason is usually that the tenant believes it's an intrusion of their privacy, or they are in an argument. Be sure to remind them that carbon monoxide is dangerous gas, and it is your legal duty to protect the environment. If your tenants are not willing to allow the gas technician to conduct the test, you must include a clause within the agreement that states that they must allow access for maintenance and safety inspections. The tenancy agreement should also specify whether you are able to shut off the gas supplies, and if so the time it's allowed. You should also give the worker a method of uniquely identifies him or herself for example, a scanned-in signature, an employee ID or a payroll number that is unique to them. Access A gas safety certificate for landlords is required for each property that has a gas appliance like boilers. A landlord who does not renew their certificate is subject to severe penalties and the possibility of making tenants uncomfortable. To avoid this, it is important that landlords ensure that their certificates are current by booking an annual check of their tenants' gas. The cost of a gas safety inspection is determined by a variety of different factors, including the location of the property and how many gas appliances it houses. Gas safety checks are priced between PS35 to PS150 per property. The cost varies dependent on the location of the property as well as the gas company that is employed. Landlords must provide their tenants with a copy of their gas safety certificate that is referred to as a CP12. This document should be handed to tenants within 28 days after the check is completed. New tenants should receive it within 28 working days of moving into. Landlords are required to display a copy CP12 at the property, and ensure that it is readily accessible. Tenants can also ensure that their landlord holds a valid gas safety certificate by ensuring that they have access to the property and that the appliances they own are not connected to the mains gas. They should also listen for a squealing sound, look for black marks on appliances, or other signs that indicate that the gas system is malfunctioning. They should immediately notify the landlord if they notice any of these signs. If a landlord isn't in a position to gain access to the property to conduct a gas safety check and is unable to do so, they must be able to prove that they took all 'reasonable steps' to comply with the law. This could include repeating attempts to carry out the checks, and writing to the tenant to inform them that the safety checks are legally required to ensure their safety. Expiry date It is essential that landlords have their gas safety certificates up to date. Failure to do so could lead to unexpected dangers for tenants and could lead to fines from regulatory bodies. Failure to renew a certificate on time could also result in the insurance of a landlord to be canceled. It's not always easy to navigate the complex regulations that surround these certificates. There are some common mistakes landlords make when conducting these checks, and they should be aware of these to avoid them. Landlords are legally required to conduct annual gas safety tests of all onsite appliances and flues. They are also required to provide copies to tenants who have rented the property within 28 days of the test, and new tenants at the start of their tenancy. A copy must also be displayed in a prominent location on the property. Landlords must also keep records of these tests for a minimum of two years. Since the 6th April 2018 the regulations have been amended to allow landlords more flexibility when it comes to scheduling their gas safety inspections. This change allows landlords to get their gas safety check completed up to two months in advance of the due date, while keeping the current expiry date. However, it is still important to make sure that a check is scheduled early enough before the date of expiry, and not to assume that there is a grace period. If a landlord does not have their gas safety checks done before the date on which their current certificate expires, they will be unable to rent out their property until they've had the new checks completed. Landlords must be aware that this is a serious breach of regulation and they may be subject to substantial fines. Recommendations As a landlord, you must ensure that your gas safety certificate remains current at all times. It is also recommended to keep copies of your previous certificates for a minimum of two years. You should shop around to find the best price. Prices can vary. During the inspection the engineer will issue you with an official Landlord Gas Safety Record. This document is essential to give to tenants who are about to move in prior to their move-in, and to prove compliance with legal requirements. The record contains an explanation of each gas appliances checked and their places of operation. It also includes the dates of the test and any actions taken by the engineer. It must also include the name, registration number and unique identifier for the engineer that performed the test. This could be a scanned ID card, an electronic signature or an employee's payroll code that is unique to each person who uses it. The engineer will mark any appliances or flues that are not safe on the safety check record. The landlord must then arrange the necessary repairs. If the issue cannot be resolved within a reasonable time the engineer can shut off the gas supply and request it be reconnected until repairs are made. Landlords have many responsibilities to their tenants, and staying up-to-date with regular gas safety checks is among the most important. If a fatal accident happens and a landlord does not adhere to the regulations could be fined or even jailed.